Individuals and groups (“Applicant”) submitting short films to F-O-R-M for consideration and possible showing must possess all necessary rights and permissions for all video and audio tracks submitted to F-O-R-M. F-O-R-M is not responsible for clearing, publishing, performance or other rights for the short films it screens or promotes on its site or at the festival.

Any lead applicant(s) younger than 18 years old at the time of the submission deadline must send a letter to F-O-R-M written by a legal guardian (e.g. parent) in order to apply to the festival. This letter must include the guardian’s contact information. Due to legal requirements we cannot accept applications by people younger than 18 years old without consent from their legal representatives.

All successful applicants grant F-O-R-M the non-exclusive rights to reproduce the applicant’s video in whole or in part and to showcase the short film for the purposes of the festival and/or its promotion (until December 31, 2029).

F-O-R-M retains the right to alter, shorten or cancel the festival, and will not be held liable for compensation in any of these situations. F-O-R-M agrees that in the event of festival cancellation, all rights related to the selected submission will revert to the Applicant and where relevant, the Applicant's associates.

All applicants, by submitting to F-O-R-M, hereby allow F-O-R-M to preview the short film. By agreeing to these rules and regulations all applicants pledge that they hold the rights to this film and have the right to distribute this material to F-O-R-M. All applicants understand that once submitted, their entry cannot be withdrawn. They understand that although F-O-R-M will take every precaution, F-O-R-M cannot be held responsible for loss or damage of submission materials. If accepted, F-O-R-M reserves the right to keep all short films filed for F-O-R-M educational and archival purposes. If accepted, lead artists expressly grant F-O-R-M the royalty-free, irrevocable, non-exclusive right and license to exhibit their short film or video and to use, reproduce, publish, translate, and exhibit any and all publicity materials related to the film, including but not limited to stills, press releases, bios, and trailers, in whole or in part, without limitation to territory, and/or to include said publicity materials with other works in any form, media, or technology. F-O-R-M agrees not to claim these rights in relation to submissions that are not selected for the festival.

All applicants agree to hold F-O-R-M, its management, employees and volunteers, as well as any of its funders, sponsors and affiliated entities, harmless from any damages or losses relating to any materials applicants may submit.

Successful applicants may not have another public screening of their short film in Metro Vancouver between October 2024 and the Festival of Recorded Movement (November 2024) without express permission from the Artistic Director Tamar Tabori (tamar@f-o-r-m.ca)

Successful applicants will be required to submit a high quality, screen-ready, digital version of their film to F-O-R-M (i.e. the short film must be at least 1080 pixels high, and in MPEG, MOV, AVI, or MP4 format). Failure to submit a film, meeting the minimum technical quality requirements, by September 6, 2024 (for Short Films) or October 17, 2024 (for F-O-R-M Commissioned Films) may result in elimination from the festival.

Films screened at F-O-R-M that include spoken dialogue must contain closed captions in the final version submitted for screening. If this requirement is a barrier, please contact Associate Artistic Director danielle Mackenzie Long (danielle@f-o-r-m.ca) to discuss alternative options / support for meeting this requirement.

Films commissioned by F-O-R-M must always credit F-O-R-M and Cineworks when distributed / screened, and may be used for promotional or screening purposes, until December 31, 2029, at which point the promotional or screening rights are transferred to the lead artist; however, F-O-R-M retains educational and archival rights. Full length screenings of the film coordinated by F-O-R-M taking place between January 1, 2025 - December 31, 2029 will always be communicated to / and approved by the lead artist.

No refunds will be issued once the application fee has been paid.